Group & bulk applications
Whole teams filed together, sequenced so appointments and passport absences do not collide.
Managed travel documentation
Business & Corporate
Managed travel documentation for teams — one named consultant, one shared tracker, and predictable turnaround across a whole department.
Overview
What this actually involves.
Travel documentation stops being an errand and becomes a cost the moment it is spread across a department. Somebody in operations is chasing a consulate, somebody in finance is guessing at a renewal date, and a trip that mattered slips because no one owned the file.
We run it as a single account instead: one consultant who knows your routes and your entities, one tracker your team and ours both work from, and files prepared to the same standard whether it is one traveller or thirty.
What we handle
What this covers.
A named account consultant
One person who already knows your travel patterns, your entities and your recurring destinations.
Consolidated reporting
A single view of who holds what, what expires when, and what is in progress right now.
Renewals before they bite
Expiries tracked and raised while there is still time to act on them quietly.
How we help
- Mapping which routes your travel actually requires
- Preparing the company letters and invitations consulates expect
- Filing groups together and sequencing their appointments
- Maintaining one tracker both sides work from
- Flagging expiries before they interrupt travel
- Briefing each traveller on what to bring to their own appointment
What you will need
- Company registration details, and the entity each traveller is travelling under
- A letter on company headed paper setting out the purpose of travel
- Traveller passports and their current visa or residence status
- Confirmed itineraries, or the pattern of travel you expect
- Any host, client or conference invitations
- One point of contact who can authorise submissions
Indicative — we confirm the exact list for your case
Questions
The ones we are asked most.
How many travellers does this make sense for?
There is no threshold to clear. It suits any team that travels often enough for tracking it to have quietly become somebody's second job.
Can you work alongside our travel agency?
Yes. We handle the documentation; bookings can stay wherever they are. We only need the itineraries early enough to file against them.
Who do our travellers actually deal with?
The named consultant on your account, and the same one each time. Travellers are not routed through a general queue.
Can you add someone at short notice?
Often, but it depends on appointment availability at that mission rather than on us. We will tell you plainly whether the date is realistic before you promise it internally.
Tell us what you are trying to do.
Describe the situation and we will confirm the route, the documents and the cost — in writing — before any work begins.